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Terms and Conditions


One must understand and become clear about the terms and conditions before making final decisions of any trips. Confirmation, Payment, Cancellation are the integral part to be understood.  Information of Terms and Conditions produces legally required contract between Everest Bodhi Adventures P. Ltd. as a service provider and you as a service receiver creating bond of your legal relationship with Everest Bodhi Adventures P. Ltd.


To book any trips, you must send us a completely filled Booking Application Form or Confirmation mail, with 25% payment of your trip cost as an advance. This will reconfirm acceptance by you with our Terms and Conditions. Further, you need to submit a copy of each passport to our office via email including two photos of passport size. Remaining trekking cost should be paid as 2nd installment at Nepal before trip.

Please, contact us and reconfirm regarding bank details before processing for the direct deposit in the Bank. You must make sure of the account number and account Holder name, which is very important while making payments.

For the Credit Card payment, please contact us or send a mail or follow the procedure listed below. Please keep in mind that we only accept Visa or MasterCard and a 4% levy, will be added for card processing fees on top of the package bills because of the Bank rules and regulations.

Process of Credit Card Payment

  • To pay the trip bill by offline credit card you need to submit the following documents to our company attesting in the mail:
  • A copy of passport
  • A copies of your Credit Card of either sides
  • An authorization letter mentioning the Bill Amount inclusive of bank charge.
  • A Passport size Photo
  • In case of failure of on-time payment as required, Everest Bodhi Adventures (P) Ltd will not be compelled to provide the services as per the bookings and agreement made between us.


A notice of cancellation shall be submitted by client in written by mail with authentic reason (s), and then refund procedure will be made as follows:

  • If cancellation is made before 30 days of the trip departure date, 15% of the total trip cost will be charged as cancellation and rest will be adjusted in their next trip or refunded after deducting the processing charge of Nepal Rastra Bank to make a draft.
  • If cancellation is made before 15 days of the trip departure date, 25% of the total trip cost will be charged as cancellation. Further will be same as above.
  • If cancellation is made before 07 days of the trip departure date 50% of the total trip cost will be charged as cancellation.
  • If cancellation is made within the week of departure or upon arrival in Kathmandu no refund shall be provided.
  • The cost of Climbing Permits already purchased is/are not refundable.
  • Cancellation rule of Airlines for Air ticket purchase.
  • No refund will be made of the deposit amount in case of cancellation of trip for any other else reason.
  • No refund will be made to clients who drop out from the journey regardless of whatever portions remain unused in the itinerary.


Everest Bodhi Adventures P. Ltd. is firstly and mostly for the fulfillment of your every desire. We assure you to perform our duties and responsibilities truthfully and best to extend to make your trip experience of a lifetime. However, this company will not take any liability regarding changes and alternations in the itinerary due to unavoidable circumstances such as disasters, political-unrest, and cancellation of flight, delay arrival, sickness or accidents.

Everest Bodhi Adventures P. Ltd. while undertaking tours, hotel accommodation, transportation and other services only acts as a means on the clear understanding that it shall not be, in any way, responsible or liable for any accident, loss, damages, international flight cancellation, delay or inconvenience caused in connection with the travel facilities arranged by us and, its employees or other service provider agents. All bookings are accepted, and executed with high priority and utmost care, yet no responsibility is liable for any change or deviation because of factors beyond our control.


The traveler / trekker understands that during the course of the trip, certain risks and dangers may occur while traveling in mountainous terrain, illness, accident in remote places without medical facilities. The traveler agrees to assume all risks associated with the journey, and agrees that no liability will be attached to the company or employees or agents, or to any member of the tour group in respect to illness, injury, death or delay of trekker, or for any loss or damage to the property of the traveler / trekker during the course of the trip, however caused.


while booking treks and tours with us,  you as a Traveler/Trekker will be responsible that you/trekkers must be protected by insurance themselves which covers cancellation, accidents, health, emergency evacuation, and loss of items, theft of or damage to baggage and personal effects. In case of emergency evacuation, all costs must be paid in cash in Nepal unless an insurance company has agreed to pay the costs on your behalf. It is important that any insurance policy issued to cover emergency evacuation for trek/tour does not exclude mountaineering.


Everest Bodhi Adventures P. Ltd. use images of you taken during the trip without recourse to you and without compensation to you, for publicity and promotion purposes only through whatever medium it chooses.


In order to collect information from you to make a booking through our company, we inquire many questions to get the necessary permits.


If you have any subject of complaint about the tour, you must notify to the tour leader or guide at the earliest and provide opportunity to correct them.


On our trekking and tour packages, rooms or tents are provided in twin sharing basis. Thus, single room supplement charge will be imposed to client who does not have another tour participant to share room or tent with others. Also, an additional charge except agreement of booking, the clients most pay in extra charge.